This privacy policy outlines how www.samivin.com and associated systems uses and protects any information that you give to Sam Ivin Photography when you use this website.

Sam Ivin Photography is committed to ensuring that your privacy is protected. Should we ask you to provide certain information from which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement and with the requirements laid down by law in the Data Protection Act (DPA) 1998, and the new General Data Protection Regulation (GDPR) 2018.

This policy will be updated from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. Last updated July 2023.

What Sam Ivin Photography Collects

We may collect the following information:

  • Your name

  • Contact information including your email address, postal address and telephone number

  • Allergies & medical conditions

  • Media & marketing preferences

  • Attendance information

  • Safeguarding information

  • Photographs

  • Other information relevant to workshops, photography commissions and projects.

Information gathered

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Contact you to update you about workshop sessions for yourself or your child.

  • Send you artist updates, with Sam Ivin Newsletter.

  • If a participant in a project we will update you with the project progress and your involvement with the project.

Legal basis for processing your data

We collect this data from you on at least one of the following legal bases:

  • That you have provided your explicit consent for us to do so.

  • Your have given explicit consent to a partner organisation to do so.

  • That we have a legitimate interest in doing so for our own commercial marketing activities where our use of your data is proportionate, has a minimal impact on your privacy and is an activity that you might reasonably expect us to be engaged in.

How long do we keep your personal information for?

We will only retain your personal information for the minimum time that is necessary. This varies for each project, event and series of workshops.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on our website(s), look for the box or boxes that you can choose to tick to indicate that you agree or opt-in(or out).

  • Right to withdraw consent, data retention and the right to be forgotten – If you have previously agreed to www.samivin.com using your personal information for direct-marketing purposes, you may change your mind at any time. Please note, there may be certain circumstances such as a legal obligation Sam Ivin Photography may have, that mean the right to be forgotten cannot be implemented but we will inform you of this should you contact us on this basis.

  • Right of data portability – You have the right to request a copy of the data that we hold about you in order that you can reuse it for your own purposes across different services. This right is only applicable if you have given us explicit consent to process your data or if we have used it for the performance of any contract(s) we may have (had) with you.

  • Right of access to your data – You may request details of personal information which we hold about you.

  • Right to rectification of inaccurate data – If you believe that any information we are holding on you is incorrect or incomplete, please contact sam@samivin.com, we will promptly correct this information.

  • Right to object to processing of your data – You have a right to object to us using your data for marketing under the basis of ‘legitimate interests’.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Security

We are committed to ensuring that your information is secure. Personal information will be put onto password protected computers, paper documents will be kept in a secure location.